DRAFT
BYLAWS OF THE
AMERICAN VETERINARY EPIDEMIOLOGY SOCIETY
ARTICLE I
The President
Section 1. It shall be the duty of the President, who shall be elected for (3) years, to preside at all meetings of the American Veterinary Epidemiology Society, herein referred to as the Society, and to chair the Executive Board and the Executive Committee.
Section 2. The President shall appoint all committees and representatives, unless otherwise stated in these Bylaws, deemed necessary for the conduct and welfare of the Society's business. All appointees must be Board members of the Society in good standing. The President shall serve on all committees as an Ex-Officio member.
Section 3. The President shall have the power to call special meetings of the Executive Board or Executive Committee whenever deemed necessary.
Section 4. At meetings of the Executive Board the President shall cast a ballot only when the votes are equally divided.
ARTICLE II
The Vice-President
Section 1. It shall be the duty of the Vice-President to assume the duties of the President in case of the latter's absence, disability or resignation.
Section 2. Upon the President completion of the term of office, the Vice-President shall assume that office.
Section 3. The Vice-President shall be a voting member of the Executive Board and the Executive Committee.
Section 4. The Vice-President shall serve as Ex-Officio on the same committees as the President.
Section 5. The Vice-President is responsible for organizing the Annual Scientific meeting of the Society.
ARTICLE IV
The Secretary-Treasurer
Section 1. The Secretary-Treasurer, hereinafter referred to as the Secretary, shall serve as the Administrative Officer of the Society and shall be responsible for the following:
a. Keep accurate records of the meetings of the Executive Board and the Executive Committee.
b. Maintenance of all records and files of the Society to include the organization’s web site.
d. Manage the day-to-day operations of the Society.
e. Maintain the checking and savings accounts in a federally insured bank.
f. Act as custodian of all fiscal assets, which includes the depositing, disbursement and investing of Society funds.
g. Present a current statement of receipts and disbursements at each meeting of the Executive Board.
Section 2. The Secretary shall be a voting member of the Executive Board and the Executive Committee.
Section 3. The term of office for the Secretary shall be (3) years and is eligible to be re-elected for an unlimited number of terms.
Article V
The Executive Board
Section 1. The Executive Board shall constitute the administrative body of the Society. It shall be composed of the President, who shall serve as Chair, Vice-President, Immediate Past President, Secretary-Treasurer and a minimum of three (3) and up to nine (9) AVES Board members.
A. The Executive Board shall determine the activities and policies of the Society.
B. The Executive Board shall meet at the annual meeting of the American Veterinary Medical Association. The President can call special meetings as needed.
C. The Executive Board shall be responsible for selecting new Gold Headed Cane awardees and new Honorary Diplomates for the Society
D. Five (5) Executive Board members shall constitute a quorum for the conduct of Society business.
Section 2. The President nominates individuals to serve on the Board of Directors. Board members are confirmed by a majority vote of the Executive Board. As long as Board members are active members of in the AVES, they may remain in office indefinitely. Board members who let their AVES membership lapse can be removed by a majority vote of the Executive Board.
ARTICLE VI
The Executive Committee
Section 1. The President, Vice-President, Immediate Past President, and the Secretary shall constitute the Executive Committee. Each shall have equal vote.
Section 2. The duties of the Executive Committee, in addition to those assigned by the Executive Board or prescribed from time to time by these Bylaws, shall be to act as the administrative body of the Society between meetings of the Executive Board. The Executive Committee shall review the current budget and monitor the financial affairs of the Society. All actions and recommendations of the Executive Committee shall be presented to the Executive Board at any properly constituted meeting of that body for approval.
Section 3. The Executive Committee shall meet at least (1) time a year. Meetings may be conducted in person, by teleconference, or by e-mail.
ARTICLE VIII
Committees
Section 1. All committees shall be appointed by the President to serve during the President's term of office unless otherwise specified by these Bylaws. The Executive Board may instruct the President to appoint specific committees.
Subsection A. Each committee Chair shall submit an annual written report Executive Board.
Subsection B. There are no standing Committees in the AVES.
ARTICLE IX
Membership
Section1. There are currently two membership classifications in the AVES. Those receiving the Gold-Headed Cane or the Honorary Diploma become life members with no dues requirements. They are as follows:
· K.F. Meyer/James H. Steele Gold-Headed Cane recipients
· AVES Honorary Diploma recipients
ARTICLE X
Elections
Section 1. The President, Vice-President, and Secretary-Treasurer are elected by a majority of the AVES members at the biennial meeting of the AVES.
ARTICLE XI
Amendments
Section 1. These Bylaws may be amended by a majority vote of the general membership provided that the specific changes to be acted upon shall have been presented in writing at least 30 days before the next meeting.
Section 2. Any amendments or changes to these Bylaws shall become effective immediately after the close of the annual meeting of the Society.
ARTICLE XII
Effective Date
Section 1. These Bylaws shall become effective when adopted by the AVES Executive Board
Section 2. All Bylaws existing prior to the acceptance date of these Bylaws shall be declared null and void.